Kitchen Requisitions

Where: Inventory > Kitchen Requisitions
Who can use it: Permission inventory.view or manage inventory. Approving, fulfilling and rejecting need a super-admin, admin or manager, or a manager PIN.
Open this page in SureTill

A requisition is a request for goods from the store room to a kitchen, for example the BBQ Kitchen asking for 5 kg of chicken. The page keeps a record of who asked, who approved, who gave the goods and who received them.

The steps of a requisition

Status	Meaning
pending	Submitted and waiting for a manager.
approved	A manager approved it. Approved quantities are set.
fulfilled	The store room gave the goods and stock was reduced.
partially_fulfilled	Only part of the approved quantity was given.
rejected	A manager rejected it.

Step by step: ask for goods

1. Open Inventory > Kitchen Requisitions and click New Requisition.
2. Pick the Kitchen. The list uses the kitchen stations of the branch. If there are none it offers Main Kitchen, BBQ Kitchen, Cold Kitchen, Bakery and Prep Station.
3. Pick the Priority: Low, Normal, High or Urgent.
4. Add Notes if needed.
5. Under Items to Requisition pick a stock item (its balance is shown). The unit and name fill in. Type the quantity and check the unit.
6. Click Add Item for more rows. Click Submit Requisition.

New Requisition: the window that opens.

Tip

If the branch has no stock items yet, the item box is a free text field where you type the item name.

Step by step: approve or reject

1. Click the green tick on the card, or open the card and click Approve. All items are approved at the requested quantity.
2. If you are not a manager, a Manager PIN Required box opens. Type the PIN of a manager of the branch and click Verify & Approve.
3. To reject, open the card and click Reject, then confirm. Rejecting the whole requisition marks every item rejected.

Tip

Fulfil and Reject must be done by a super-admin, admin or manager. If you are not one, a Manager PIN Required box opens for these two buttons as well: type the PIN of a manager of the branch and click Verify & Fulfil or Verify & Reject.

Step by step: fulfil

1. Open an approved (or partially fulfilled) requisition and click Fulfill & Reduce Stock, or use the box icon on the card.
2. The store room gives the goods. Each linked stock item goes down by the approved quantity, and the status becomes fulfilled.

Tip

The stock reduction made by Fulfill is written as a row in the item history on Stock Levels, with the requisition as the reference.

Step by step: record the handover

1. On a fulfilled requisition click the handshake icon, or Record Handover.
2. The store room person types their PIN in Given By and clicks Verify. Their name and role appear.
3. The kitchen person types their PIN in Received By and clicks Verify.
4. Add Notes about any difference. Click Confirm Handover.

The two people must be different, and both PINs must belong to active staff of the branch (or an admin). The record shows in Handover Records on the requisition with both names and the time.

Every setting explained

Setting	What it does
Total, Pending, Approved, Fulfilled, Urgent	Counters based on the requisitions loaded (up to 50).
All Kitchens filter	Shows requisitions of one kitchen.
All Statuses filter	All, Pending, Approved, Fulfilled, Partial or Rejected.
Card	Number (REQ- followed by a code), status, priority, date, kitchen, item count, creator and the first five items. The coloured left bar shows the priority.
Kitchen	The kitchen that asks.
Priority	Low, Normal, High or Urgent.
Notes	Instructions for the store room. A rejection reason is added here.
Item quantity	Must be at least 0.001.
Unit list	pcs, kg, g, ltr, ml, dozen, box, bag, bottle, pack, bunch.
Detail view	Requested, Approved and Fulfilled quantities, who created, approved and fulfilled it, notes and handover records.
Given By PIN, Received By PIN	4 to 6 digits each. Each must be verified before you can confirm.

Related articles

• Stock Levels (inventory)
• Warehouse
• Categories and kitchen stations